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The archive

Keep files that are not invoices too, and find all your documents in the Archive.

The Archive shows all your documents: invoices Invoyz has processed and files you only want to keep, such as contracts, Excel overviews and bank statements.

Archive files without processing

Excel, Word, CSV, text and bank files (such as MT940) are always archived only. Invoyz does not read them as an invoice.

  1. Go to Archive and click Archive, or go to Documents and click Add.
  2. Choose the company and select your files.
  3. To keep a PDF without having it read, turn on Archive only, do not process.
  4. Click Upload.

Send such files as an attachment to the company's email address and they are archived as well. Every file becomes a separate document.

Move a document to the archive

Did a packing slip, statement or other document that is not an invoice end up in Invoices? Move it to the archive. The document is kept in the archive only, the same as with Archive only, do not process, and the invoice disappears from Invoices.

  • Open the invoice, click More actions and choose Move to archive.
  • Or select invoices in Invoices or documents in Documents and choose Move to archive under Actions.
  • When you open a document from Documents, Move to archive is among the buttons at the top right.

This works while the invoice has the status Ready to check, or when the document was not read as an invoice. An approved or booked invoice stays where it is.

Search and filter

Search by file name, invoice number, relation or entry number. With Filters you choose the period, company, status, labels and File type, among others. The column chooser sets which columns you see, and dragging the edge of a column makes it wider or narrower.

View and download

Click a document to view it next to the list. PDFs, Word and Excel files, CSV and text files show directly in the preview, with the company and labels above it. The download button gets the original files.

Select several documents and choose Download as zip to download them at once. A zip holds at most 50 documents.

Labels

Give documents a label to find them quickly. Select documents in Documents or Archive and choose Add labels. If you type a name that does not exist yet, Invoyz creates the label for the company. A company has at most 10 labels; they are the same labels as for uploading in the app.

Updated on 12 November 2026